Over the past year, we’ve watched UK businesses pay more for workplace software than they need to.

Most businesses think rising software costs are just part of doing business. But when a 50-person team can save £2,280 a year and get better tools, that’s worth looking at.

What You Get for £3.20 Per User

Zoho Workplace Professional costs £3.20 per user per month (paid yearly). Here’s what’s included:

• Business Email with 100GB storage per user
• Full office suite (Writer, Sheer, Show)
• Team collaboration tools (Cliq, Connect, Meeting)
• 1TB+ shared team storage
• eDiscovery included
• Complete admin controls

Here’s what the other platforms give you at their entry level:

Google Workspace (£7.00/user): 30GB storage per user, Docs and Sheets access, no eDiscovery, basic collaboration tools.

Microsoft 365 (£4.60/user): 1TB storage per user (fixed allocation), web-based office apps, eDiscovery included, standard collaboration features.

You’re not missing features. You’re getting more from day one.

Why Storage Matters More Than You Think

Microsoft gives each user 1TB. Sounds good, but it’s fixed. If your video editor needs 3TB, they can’t have it. If your finance person only uses 200GB, that extra 800GB just sits there unused. You can’t move storage between users.

Google uses pooled storage, which makes more sense. Ten users with 2TB each = 20TB total that anyone can use. One person can use 15TB whilst nine others use less. Much better. But you’re paying 7 per user for it.

Zoho Workplace also uses pooled storage, at 3.20 per user. Three to ten users get 1TB shared, then 100GB added for each new person. Your team uses what they need, when they need it.

This isn’t just a technical difference. It’s about paying for what you actually use, not what the platform thinks you might need.

Why This Helps Hybrid Teams

Hybrid work changed how teams use storage.

When your team works from different locations, everyone needs easy access to files. If someone needs more storage, they shouldn’t have to wait for IT to sort it out. Fixed storage creates problems. Pooled storage solves them.

It’s a simple change that makes work easier.

The Software Spending Problem

Let’s look at what’s happening with software spending generally.

Software spending keeps growing. Most businesses now use over 100 different software tools.
Here’s the problem: most businesses waste money on software they’re paying for but not really using.

83% of CIOs say they need to do more with less money. And only 11% of businesses manage to keep their cost savings going for more than three years.

But here’s what makes this difficult: only 11% of organisations maintain cost savings for three consecutive years.
Why? Because they’re trying to fix one tool at a time, instead of fixing the real problem: too many tools that don’t work well together.

Too Many Tools Creates Problems

We see this all the time: Slack for chat, Google Drive for files, Microsoft Office for documents, Zoom for meetings, plus three different project tools across departments.

Each tool works fine on its own. Someone thought it was a good idea when they added it.

But using too many tools wastes time.

Your team switches between platforms, copies the same information into different systems, and works around the gaps. You think you’re paying for collaboration tools. Really, you’re paying for the hassle of making separate tools work together.

This is where having everything in one place starts to make sense.

What Happens When Everything Works Together

When your email, documents, storage, chat, and meetings are all in one place, information moves easily.

You’re not copying files between platforms. You’re not setting up permissions in five different places. You’re not telling new staff they need seven logins to do their job.

The benefit isn’t the individual tools. It’s not having to fight with separate systems.

The eDiscovery Feature That Shows Who The Platform Is For

Most businesses don’t think about eDiscovery until they need it.

Then it becomes urgent. Legal issues, compliance checks, internal reviews: you need to find and save communications from across your business.

Google Workspace doesn’t include eDiscovery at entry level. You have to pay more to get it.

Microsoft 365 includes it. Zoho Workplace includes it.

This shows you who each platform thinks you are. Some platforms give you professional tools from day one. Others make you pay extra to get them.

Zoho Workplace treats you like a serious business from the start, regardless of your size.

How the 2,280 Saving Actually Helps Your Business

Back to the number that matters.

A 50-person team saves £2,280 per year by switching from Google Workspace to Zoho Workplace. That’s 54% less spending on workplace software.

But here’s what makes this even better.

That £2,280 doesn’t vanish. You can use it somewhere else. Hire another person. Pay for training. Start that project you’ve been putting off.

Plus, you’ve saved time. Less switching between tools. Less copying information. Less waiting for things that should be simple.
You save money and time.

Why This Matters for UK Businesses

86% of UK businesses use cloud services. Hybrid and remote work is normal here.

Your team probably works from different places. Your software needs to support that without charging you extra for basic features.

The businesses we work with want good software that doesn’t cost too much. They want their team to work together easily, no matter where they are.

Zoho Workplace does that at a price that makes sense.

Your Three Options

We’re not saying you need to switch tomorrow.
But it’s worth knowing what you’re paying for and whether you’re getting good value.

Google Workspace (£7.00/user): 30GB storage, no eDiscovery, needs extra tools to feel complete.

Microsoft 365 (£4.60/user): Fixed storage (1TB per user), web office apps, built for big enterprises.

Zoho Workplace (£3.20/user): Pooled storage, full office suite, eDiscovery included, treats you like a professional business from day one.

The question is: which one gives you the best value?

We Use Zoho Workplace Ourselves

This isn’t just what we recommend. It’s what we use every day. Client work, project management, documents, finance: everything runs on Zoho.

When we tell you Zoho Workplace makes work easier, we’re talking from experience. When we say you’ll save money, we’re telling you what we actually see in our own accounts.

The businesses we work with want software that helps them get things done without hassle. Zoho Workplace does that.

The 54% saving is real. The tools are good. The storage system makes more sense.

It works because everything’s in one place and works together properly.

What You Can Do Next

Keep using what you’re using now. If it’s working well and you’re happy with the cost, that’s fine.

Check whether you’re getting good value. Look at what you’re paying versus what your team actually uses.

Or have a look at what Zoho Workplace offers at £3.20 per user and see if it solves problems you’re dealing with now.

The maths is simple. The tools are good. The price difference is significant.

What you do is up to you.

But if you’re running a UK business and want good software that helps your team work together without costing too much, Zoho Workplace is worth looking at.

The tools work. The savings are real. Your team will find work easier.

If you’d like to see how Zoho Workplace could work for your business, start a free trial or we’re happy to show you around.