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Business Engineering

Zoho Expense

Keeping track of expenses is critical to keeping control over the ins and outs of  your businesses finances. Zoho Expense helps with this by giving VAT-compliant online expense reporting capabilities with approval and reimbursement functionality baked in. It really takes all the hassle out of managing company expenses.

Easy expense reporting

Zoho Expense is a VAT-compliant online reporting tool from the Zoho Finance suite. It is GDPR compliant and ISO certified and has 8 dedicated editions, including the UK, so you don’t need to worry about compliance. 

It’s been designed from the ground up with automated expense reporting in mind. Its intuitive features will help you streamline your approval and reimbursement process. In addition, Zoho Expense supports all kinds of expenses including corporate travel, keeping it all in one place. It will manage all the stages of your company’s travel and expense management—from pre-travel approval to prompt reimbursements.

 

A selection of Zoho Expense’s killer features

All your staff need is a smartphone loaded with the Zoho Expense app – take a photo of a receipt and the app will automatically create an expense for you. And that’s not all – you can also record business mileage, connect credit and debit cards for automatic feeds, and create multi-currency expenses. To top it all off, the app is completely customisable.

Auto-Scan Expense Receipts

No more lost receipts. Take a photo of your receipt with the app, tap on the photo and all the important information will be parsed and captured as an expense – automatically. Foreign business trips? Don’t worry – the app reads 14 languages!

Auto-Reconcile corporate cards

Zoho Expense can fetch corporate card feeds from card providers and reconcile the transactions with expenses automatically. Get insight on how employees are using their corporate cards, assign card owners or ask staff to add card details themselves.

Simple Multi-Level Approvals

Zoho Expense gives you the power to build sophisticated linear multi-state automatic approval flows so all expenses are properly examined. Alternatively, keep the process fluid by allowing approval for advance payments and purchase requests by any Admin.

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Ensure Policy Compliance

Add multiple expense policies for different departments, cost centers, and branches. You can also assign policies to trips, and advance payments. The app makes sure your employees stick to your policies and doesn’t overspend by allowing you to set up spending limits.

Better Auditing for Expenses

Facility to audit expenses effectively and ensure that there are no unintended or fraudulent expenses. Zoho Expense’s AI-driven fraud detection engine scans expense reports and finds suspicious transactions automatically.

Automate Expense Accounting

Expense data can be synced automatically with accounting software (like Zoho Books) to supercharge your expense accounting process. You can set up triggers for your expenses process, eliminating mundane tasks and minimising errors and risks.

Fully Certified Zoho Expense Partner

A2Z Cloud is the biggest Zoho Premium Partner in the UK and one of the largest in the world.  Whether your business has 10 staff or 250, we know how to make Zoho work for you. We’ve been working with Zoho for years, with a hungry team of talented developers who love to innovate and create solutions for your business. 

We handle everything ourselves – no sub-contracting, ensuring the highest quality and suitability of your Zoho package – everything from requirements gathering to delivery, training and reviews. We even give you a month of free support after implementation, to make sure you know how to get the most out of your new systems.

"The team at A2Z Cloud were incredibly knowledgeable and responsive to my business needs, not just creating a system that works for me in the immediate sense but building something bespoke that can organically move with me through the lifetime of my business."

– Robert Redfern, Naturally Healthy Publications